The Halifax Board of Selectmen met on Tuesday, Nov. 23. Former Town Administrator Charlie Seelig was no longer present as his resignation was effective Nov. 20.

Interim Town Administrator

The Board had an appointment with former Pembroke Town Manager Edwin Thorne to discuss hiring him as Halifax’s interim Town Administrator. Thorne, who served in Pembroke for 21 years, said he has been in the business for nearly 40 years in a career spanning multiple states. Selectman Troy Garron asked Thorne, “What’s your management style?” Thorne replied, “I take a lot of it from my upbringing in New Jersey and being in athletics all the years that I was in… I played baseball at East Carolina and I was never the best player on the team but somehow I made all subject conference two years in a row. I’m a team kind of guy and I think all the department heads will find that out.” Regarding his former experience he said, “If I had to be tough, I can be tough but that wasn’t my style.” Selectman Ashley DiSesa asked how he dealt with disgruntled people. “I think you use a lot of thought into the process of making a decision for the employee and for the organization and town; different kinds of things have happened over the years; I had an employee commit murder in one of the places I worked; there’s not really a whole lot that I haven’t seen,” Thorne said. He continued, “I think that I would just use my expertise and my experience to get through the process, so the resolution is in the best interest of the community.” “I like him,” Garron said in summary. The Board voted to award Thorne the interim position. “Thank you very much, I’m honored,” Thorne replied.

Holidays in Halifax

Halifax Fire Chief Jason Viveiros gave an update on Holidays in Halifax which will take place on Saturday, Dec. 11 from 5 to 7 p.m. “It’s going to be a little different than we’ve had other years; the Committee met; obviously we still face a lot of challenges with the pandemic still going on. We decided it would be best to have an all-outdoor event this year.” He continued saying there would be a tree lighting ceremony, performances by the Silver Lake Chorus, an ice sculpture, farm animals, food truck vendors, and a large-scale movie. Multiple local companies have all made contributions to this year’s event including one of the town’s newest marijuana establishments Flower and Soul.

Aldana Rd. Land Transfer

The Board also discussed the Aldana Rd. land transfer. The deal dates back to 2019 when Joan Pierce with the Division of Fisheries and Wildlife met with the Board to request purchasing an area of Peterson’s Swamp. The Board and Pierce came to an agreement that included a transfer of land behind Aldana Rd. from the State to the town. Ownership of the sliver would allow the town to be able to eventually pave the road. Selectmen Chair Gordon Andrews read an update from Pierce that said, “We received the executed deeds; I will prepare for the Commissioner to sign when she’s in the office next week.”

Snowplow Drivers

Highway Surveyor Steve Hayward spoke on wages for people hired by the town to drive snowplows. “Last year we were paying $20.33,” Hayward said. Garron said, “How is it compared to the other towns?” Hayward responded, “It’s a joke.” He continued that on average, Halifax pays $5 less than every other surrounding town. The Board voted to support Hayward in his efforts to pay drivers a more comparable wage.

Animal Shelter

There was a discussion regarding the agreement with the Lakeville/Halifax animal shelter. Police Chief Joao Chaves said it was the same contract that was signed each year with the only difference being an increased fee to hold dogs from $15 to $25. “We’ve actually only surrendered one dog this past year; a dog that was involved in a dog bite incident, so the owner actually requested to surrender the dog themselves,” Chaves said. Chaves said he was trying to look into Kingston’s prices. The Board decided to move the decision to the next meeting until the Kingston prices could be investigated and compared.

IT Needs

Cesar Calouro met with the Board to discuss possibly using ARPA/Cares Act funds to purchase an interactive display to facilitate interactive Zoom/Google Meets/Microsoft Teams meetings. “Right now, upstairs, we don’t have anything. Here we have that display screen which is a regular TV screen but that’s actually going out to the front lobby of Town Hall to replace the bulletin board,” Calouro explained. He continued that he would like to see something be added upstairs and in the room they were currently in to allow the continuance of the hybrid style meetings.

Calouro was looking at an interactive display that would cost around $5,000 and would be able to be wheeled around different rooms. “I just don’t know that we’re going to utilize it,” DiSesa said. DiSesa expressed concern that not enough Boards were currently using the hybrid style meeting approach to warrant the expense. “I think it’s great if we’re going to use it,” she continued. Calouro expressed that many Boards and Committees have reached out to him expressing a desire for such a device. The Board decided to vote on the issue during their next meeting.

Comcast Public Hearing

During the Board’s meeting there was a town of Halifax public hearing on the Comcast Cable license renewal. The Executive Director of Area 58, Richard Goulart, asked to speak. “Halifax currently receives five percent of the revenue from Comcast brought in, that is the maximum that is allowed generally speaking. Halifax also gets $25,000 capital each year. Over the ten-year period, we’re basically looking for something in the similar vein,” Goulart said. “While we can justify more than that for capital, we know they’re not going to go higher than that,” he continued. Goulart also told the Board that Comcast is the only company looking at ten-year contracts as other companies such as Verizon were looking toward five-year contracts.

The attorney explained that there was no decision making to be made by the Board of Selectmen that night as it was an early-stage hearing for public input only. “From the town’s perspective, I think it would be nice to see an upgraded upload speed from Comcast,” Andrews said. Andrews also said that the Cable Advisory Committee has tried to solicit Verizon to come into Halifax many times without any success. The Comcast representative told the Board he would have someone that handles upload speeds reach out to them. A resident also spoke to express disapproval of Comcast’s services saying, “I would rather see the town not renew the license with Comcast even if we had to spend the extra money to go Satellite or any other options.”

Former Selectman Tom Millias also spoke saying, “I have the same lament I have had for years… I think the public should know who’s paying for it and where the money is coming from; there is no definitive place on the Comcast bill that lets anybody know that they are paying for this [the local channel].”

He went on to say that he wasn’t advocating for or against Comcast but rather for clearer indication of what they are paying for on the bill. Millias also pointed out that Area 58 is also now available on Youtube to everyone. The Selectmen closed the hearing for the night but left it open for public comment until December 10.

There was a joint meeting of the Halifax Elementary School Committee, the Kingston Elementary School Committee, the Plympton Elementary School Committee, the Silver Lake Regional School Committee, and Union 31 on Thursday, Nov. 18.

Special Education Presentation

The first presentation of the evening was given by Special Education Director Marie Grable. “Marie is here this evening to give you a general overview with regards to special education and the costs associated with it,” Superintendent Jill Proulx told those assembled. Grable said that the special education team needs to evaluate students to determine if they meet the criteria to receive an IEP. The categories used include autism, developmental delay, intellectual, sensory, neurological, emotional, communication, physical, or health impairment. Grable said that developmental delay applies up to the age of 9. She said she considers it a blessing as it gives them time to evaluate the youngest students accurately.  Once a disability is determined, a comprehensive evaluation then takes place. She said the goal is to make sure the student has the ability to access the same opportunities as other students. She used a graphic to differentiate between equality versus equity with the latter equating to access to the same opportunities. Current regional program offerings include the Developmental Learning Center (DLC) and Pathways, the Structured Learning Center (SLC) or Therapeutic Learning Center (TLC), and the Language Based Learning Center (LBLC).

“Our overall student population for students receiving special education services has increased over the last few years,” Grable said. The number currently stands at 673 students – an increase of 30 students over last year. The percentage of students with an IEP for each of the schools is 16.3 percent for Halifax Elementary, 17.3 for Kingston Elementary, 13.7 for Plympton Elementary, and 15.1 percent for Silver Lake Regional. The state average is 16.7 percent.

Kingston Elementary School Committee member Jeanne Coleman asked Grable if there had been an influx in requests for evaluations this past school year. “How are we doing in meeting all of the requirements for getting a student evaluated for their IEP?” she continued. Grable said, “we are on track with every referral that we have received since the beginning of the year to make sure that all of those evaluations are completed by the 30^th and 45^th day.” She confirmed that they have had an increase since the beginning of the year.

Grable also shared a slide on special education tuitions and transportation budget. She explained that Circuit Breaker “is setup to allow districts to seek some reimbursement for the… very costly tuitions that we are paying for out of district placements.” Grable shared an example of an actual student tuition where the total claim is $109,953. The foundation, or the amount the state assumes the district can absorb, is $46,704, and the net claim is $63,249. The potential return is $41,112 and the actual town impact is $68,841. Entitlement grants are another way that the district can offset tuition costs.

Grable told the Committee that there will be a virtual meeting of the Special Education Parent Advisory Council (SEPAC) on Dec. 6 at 7 p.m. She said it would be a review of basic rights and parents’ responsibilities and rights as it pertains to their child’s IEP.

Technology Presentation

Steve Pellowe, the Technology Director, followed Grable with a presentation. “I’m here to basically present an overview of the technology budget and give a background and some information on, not only where we were, but where we are and where we’re going and why it costs so much,” Pellowe said. He said that they have made significant progress in the district in the ten years that he has been there and credited that to the School Committee and the taxpayers. Some of the highlights include a new network infrastructure in all buildings and wi-fi coverage in all educational spaces as well and 1-1 Chromebooks in school or take-home for grades 2 through 13. All four districts have also been unified into a single unified network that has provided both cost savings and management time. There are also new phone systems that are tied into one system. In addition, they are building inventory for tracking devices and projecting future replacement needs.

Technology categories within the budget include school management/curriculum software and subscriptions, technology management, supplies and repairs, and technology hardware and assistive technology. Regarding upcoming challenges, Pellowe cited the replacement of Chromebooks that have a limited life expectancy. He also said that by the 2025-2026 school year, district-wide there will be 300 wireless access points aging out. Other replacement needs include projectors in all of the buildings. Also by 2024-2025, the laptops bought for staff during COVID will begin to need to be replaced as will network infrastructure and phones.

Pellowe also shared that the responsibilities for IT are increasing with items that were not previously considered to be IT responsibility now falling under their scope. Such items include security cameras, phones, access control, clocks/intercoms, alarms, and gas meters. “This strains our already thin IT resources,” Pellowe explained.

Regarding support Pellowe said that the last recommendation from the Department of Elementary and Secondary Education (DESE) was 1 technician for every 400 devices. This is significantly more devices per technician than the for-profit industry. He said that currently the district is running at a ratio of 1 technician to every 3,000 devices. Halifax Elementary School Committee Chair Summer Schmaling asked what the solution was to this problem. Pellowe said one option is to bring in more technicians. Another would be to have a management company come in to assist the department. “There is no one solution that I can put my finger on without saying really it comes down to money,” he explained.

Schmaling brought up the bulk purchases, including the teacher laptops, that were bought using the CARES Act funding. She said that looking back she is wondering if they should have staggered it more to extend the life of the items purchased. She suggested possibly buying 1,000 Chromebooks per year over three years as opposed to purchasing 3,000 Chromebooks in a single year. Pellowe called it an excellent question and said they have a tool called Chrome Gopher that looks at age-out times and evaluates what they have. He further said that companies are now being advised to make technology last closer to six years as opposed to four.

Saying, “now it is time for some good news,” Pellow told the committees that this year the FCC offered the Emergency Connectivity Fund (ECF) to help provide devices and connectivity to those that could demonstrate a need. This equates to 65 Chromebooks for Dennett Elementary, 125 for Kingston Elementary, 250 for Kingston Intermediate, and 100 for Halifax Elementary. He said that Silver Lake Regional is still awaiting a decision. They are also waiting for a decision regarding staff devices in all districts. He also said that the district is continuing to take advantage of E-Rate funding for all eligible services and in the current fiscal year, there are commitments for over $46,000 in funding.

Plympton Elementary School Committee and Silver Lake Regional School Committee member Jason Fraser said to Pellowe, “You are extremely conservative with your budget, and I think we’re seeing that with how you disperse your funds for personnel and the numbers that you’re showing comparing what you’re actually dealing with with the amount of devices per person compared to what DESE is recommending; it’s an astronomical feat that you’ve accomplished. I want to make sure that you do not play your numbers as conservative as you come up with some plans for us moving forward.” He continued, “I think it might take a couple of years to really roll out the development of your team to where it should be and I want you to be very specific and very purposeful in putting together that plan… every dollar I feel that I’ve ever voted yes for in any of your budgets, Steve, feels like an investment to me and that investment has paid dividends in our towns and to our children.”

Curriculum Presentation

K-6 Curriculum Coordinator Melissa Farrell was next to present the elementary curriculum budget proposals as well as the Title I grant. Farrell shared that the contracted services for teaching budgets stand at $6,870 for Halifax, $2,719 for Plympton, $2,714 for Kingston Elementary, and $8,700 for Kingston Intermediate. Costs for textbooks were $98,812 for Halifax, $36,718 for Plympton, $87,825 for Kingston Elementary, and $95,618 for Kingston Intermediate. “Textbooks have evolved a lot in my time in this role; they are now defined as consumable workbooks/physical materials but also any software that is integrated with the packages of print materials,” Farrell explained. Farrell said there was about a 12 percent increase in textbook costs this year over last year due to science. Instructional software costs were $33,706 for Halifax, $22,164 for Plympton, $27,373 for Kingston Elementary, and $42,164 for Kingston Intermediate.

Farrell, who has been the Title I Director since 2017, showed the fluctuations in the grant allocations from 2017 to 2022. “We have seen it go all the way from $344,637 down to $156,013, back up to $261,126,” she explained. She said they need to be flexible in how they use these funds due to the fluctuations. Title 1 pays for tutors who are licensed teachers. Currently Halifax has 3 tutors, Kingston 6, Plympton 1, and Silver Lake Middle 2. “These support reading and math intervention,” Farrell explained.

Debate over Calendar Change

“There was a proposal made by our Union 31 Chair that we consider a calendar change; that we take a pupil day and turn it into a half day at the elementary schools for conferences,” Proulx said. She said that since the schools share buses, they would need to come to a consensus between the multiple school committees. Proulx said the date would likely be December 8. Clarification was made that parents would be given the option between in-person and virtual conferences. Fraser made a motion on behalf of the Silver Lake Regional School Committee to allow the administration to come up with that day. Silver Lake Regional voted in favor of the motion just as Plympton Elementary School Committee previously had. Halifax also voted in favor of adding the day to the calendar.

Coleman, who serves on the Kingston Elementary School Committee, said that parents have reached out saying it would be a hardship to add the day into the calendar due to difficulty finding childcare. She said for that reason she would be a no. Kingston School Committee member Timothy Lewis also expressed concern over adding the day. Kingston Elementary School Chair Sheila Vaughn said she did not feel like it was right to force all the towns into the same vote as she felt that members of her community had reached out to her separately. “Our town, I really do feel like, does not want this,” she said. In the end and with reluctance, Lewis said, “In the spirit of cooperation… I make a motion to amend the calendar for a half pupil day on December 8 or at the discretion of the administration.” All but one of the Kingston members voted no. This meant that a consensus was not reached, and the day will not be added to the calendar.

Selectmen Chair Christine Joy said that they would be discussing the transfer sticker policy and examination of pay per bag options. Highway Superintendent Rob Firlotte and Highway Department Administrative Assistant Colleen Morin were both on the call as was Todd Koep, a Municipal Assistance Coordinator with the Massachusetts Department of Transportation (MassDOT).

“I was actually seriously impressed with it,” Koep said of Plympton’s transfer station that he also called “user-friendly.” “It’s set up really well in the event that you want to use a pay as you throw program,” he continued. He said that pay as you throw is part of a larger waste reduction plan across the state. He said that implementing a pay as you throw program reduces disposal costs for towns by 40 percent nearly immediately. “Another benefit of pay as you throw is it evens the playing field for everybody,” Koep explained. He pointed out that under the current system, a person that throws away one bag of trash per week versus someone that throws away a truckload per day, pay the same. He said these programs have been highly successful across the State.

Koep said that Plympton sold 836 stickers this past year. Koep said that a technical assistance grant would be the first step in setting up a pay as you throw program. This would allow Koep to do the research necessary to implement the program. He said the timeline would be between 12-18 months. He said the total cost of the rollout would be $7,500. He said DEP would cover much of that cost. Koep said that entering into the technical assistance grant does not mean committing to the program. Selectman Mark Russo asked if there were any towns that entered into the program and then backed out due to public upset. Koep said that he did not know of any such towns and none in the 31 municipalities he represents. Selectman John Traynor said that he would want to ensure that the residents’ feedback would be taken into account before implementing any such program. Koep said he was happy to hold Zoom chats or events at the library to allow for residents to attend and ask questions.

Traynor said that anecdotally he has heard that the program increases trash that ends up in the woods. Koep said that studies show that the kind of items involved in illegal dumping are generally not the kind of things placed into bags. He said that there are several different ways that municipalities can curb illegal dumping including the use of Facebook and increased police patrol in areas of high illegal dumping.

Board of Health member Art Morin said that under the new contract with Waste Management the cost of disposal went up considerably. He also said that at least once a week, a truckload of waste is brought to the transfer station and the other residents are paying for it.

The Board also discussed potentially using some of the town’s American Rescue Plan Act (ARPA) funds to help fund an HVAC system at the Silver Lake Regional schools. Town Administrator Liz Dennehy said the estimated cost for Plympton as of right now is $187,000 or 12.1 percent of the cost. “I think it is kind of a no brainer,” said Dennehy regarding using the funds. She pointed out that there would be considerable county funding available for other purposes. Chair of the Plympton School Committee Jon Wilhelmsen said, “We have an opportunity to fund what is a really large capital project with federal funds.” Dennehy pointed out that the uses for the ARPA funds are fairly limited in scope. The Selectmen voted in favor of the project subject to final numbers.

Dennehy told the Board that she and the Fire Chief had met with Howard Wright from Wright Technology Group. Dennehy said the group came highly recommended. For $3,500 the company will do a complete IT assessment for the town’s entire network. They would then put together a plan for moving forward including cost estimates and how to build that into the budget. Joy said they worked with Wright when COVID started and said, “he’s a very straight shooter; he’s not pie in the sky; he’ll make recommendations based on the town’s needs… I think it would be in our best interest to get him on board.” The Board voted to enter into an agreement with the group. Dennehy said a big part of the plan would be getting rid of the physical servers in the building.

Dennehy told the Board that there was a moisture issue at the Old Townhouse and said that longer term there will need to be a plan put in place for that building. Dennehy said they were going to get some prices to have someone assess the building and identify potential issues. Wilhelmsen said that the winter and the resulting drier air will give the town a little bit of time to address any problems.

Traynor said that his rave was for the many good things going on around town including the Veterans Luncheon that the Council on Aging puts on. He said they have a young police officer who is a veteran who attends. Russo said his rave was for local government especially given the “downright paralysis” at the federal level. Joy said her rave was along the same lines. “It really brings the message home how important the local elections are… we really are so lucky here in town to have so many good people so thank you to everyone who is serving.”