The Halifax Board of Selectmen met on Wednesday, June 8, to discuss the candidates they interviewed a week prior for the open town administrator position. They said that they had received negative feedback from the public regarding the candidates’ lack of experience. On June 1, the Selectmen interviewed Dennis Gallagher, Heather Martin-Sterling, and Ed Swartz. Gallagher is the Director of the Braintree Retirement System and has extensive experience as a town councilor and former member of the Board of Selectmen as well as Finance Committee experience. Martin-Sterling is the current Town Administrator for the town of Berkley for the last two years with previous experience as a Selectman and a background in finance. Swartz, who is in the private sector, has extensive municipal experience in the city of Taunton as a councilor. Swartz also served as Chair of the Dighton Finance Committee prior to them having a Town Administrator making him responsible for the preparation of the town budget.

Bernie Lynch, founder of Community Paradigm Associates, LLC, led the town’s search for a new town administrator. Lynch said, “To get someone that has been a town administrator or an assistant town administrator, there aren’t that many assistants out there – in this region, most of the positions have turned over. The two communities that have assistants that might have been interested and I’ll leave it at that are the assistant from Plymouth – she’s now in Bourne and the assistant from Bourne who’s now in Rochester.”

He continued, “And then in terms of town administrators that are interested in moving – part of the problem that you have is you are, you really are an entry level town administrator position. Who around here is going to move, you might get a department head, you might get a finance person, you might get a planner, but they won’t have been town administrator.”

He pointed out that one of the applicants is a current town administrator despite it only having been part-time and with a couple of years’ experience. “Over the last 5 or 6 years, two-thirds of the communities in Massachusetts have turned over their town administrators; that’s a shocking amount,” Lynch said. He told the Selectmen, “That’s what you’re up against.” He explained that it was the reason they are now faced with some “unconventional” candidates.

Lynch said that if they were to open the search once again, he would need a clearer picture of what they were requesting in terms of qualifications. “I don’t want to speak negatively of the three candidates; I thought they all had pluses to them. The things that I’m kind of hoping we might find – a little bit more grant experience and then certified procurement. I don’t know if those are unicorns right now but those were kind of the two areas where I hoped we might have candidates with a little more experience,” Selectman Jonathan Selig said. Lynch said, “I was a manager for thirty years, I was never MCPPO [Massachusetts Certified Public Purchasing Official].” Current interim Town Administrator Ed Thorne said that he never was either. To answer Lynch’s original question regarding what qualifications they were looking for, all three Selectmen said that they would be fine with the previous experience being that of an assistant town administrator.

Selectman Alex Meade asked how many original candidates there were prior to them being whittled down to three. Lynch said that originally there were 25 candidates of which the Tier Two included a Veteran’s Agent, a Fire Chief, a Finance Committee member, an Environmental Planner, and a Community Development Director. The top tier candidates were the three brought in for interviews.

Lynch asked the Selectmen, “How open are you to increasing the salary?” Meade asked, “What percentage do you think would be fair to draw more qualified applicants?” Lynch said that while there were no guarantees, he felt that increasing to $140,000 to $150,000 might help.

The Selectmen discussed opening the search back up again that night, June 8, for two weeks with a proposed date of July 13 for interviews. “I’m really going to have some remorse if we are sitting here on July 13 and now we are down to two candidates,” Meade said referencing the possibility of one of the current three candidates dropping out of contention. DiSesa said that the Board could elect to choose one of the three candidates currently on the table. Selig said, “Again, I don’t want to speak poorly of our candidates because I think they are all qualified candidates, was there a candidate that checks all the boxes and was a slam dunk, in my opinion, no. Who’s to say the people we bring in are going to check all our boxes so you’re rolling the dice but let’s say we find someone who does.” Selig asked how common it is for a community to repost after being unhappy with a set of candidates. Lynch called it “relatively rare.” The Selectmen officially voted to reopen the search as discussed.

Covid Leave policy

The Selectmen also discussed an updated COVID leave policy. “The question is are we as the town, or as the Selectmen, going to continue with the policy… now that the town isn’t being reimbursed,” DiSesa said referring to the practice of paying employees who are out sick with COVID.

“I don’t want to sound crass, and I care about the people that work for this town but if we aren’t being reimbursed for it than it shouldn’t be on our shoulders, if that’s the State policy,” Meade said. The Selectmen were in favor of ending the policy that allowed town employees to be paid without using their sick time when out with COVID.

Town Accountant Sandra Nolan said that she felt that employees shouldn’t have to use their sick time if they were exposed and told by a department head to go home. The Selectmen agreed that they saw both sides of the argument but that the financial burden to the town to continue the policy would be too great. They voted to end the policy.

The Plympton Board of Selectmen met remotely on Monday, June 6. Town Administrator Liz Dennehy led the discussion on the American Rescue Plan Act (ARPA) funds. She told the Selectmen that there is approximately $560,000 expected from the County, of which approximately $140,000 has been received. She said that they are also expecting around $312,000 in local ARPA money, of which roughly a third has been received. Dennehy told the Selectmen that a lot of the restrictions had been removed from the local ARPA money. Another $115,000 should be received specifically for roadways. Additionally, $250,000 will be coming in the form of a downtown recovery grant. Dennehy said she was trying to figure out what limitations may be put on those specific funds.

Regarding the funds, Dennehy said that it may be a good idea to select some projects to put into the queue now so that the town can secure their place in line despite not having received the full allotment of the funds just yet.  She also said that she felt it best that they use the funding sources available for large scale projects rather than smaller ones. The projects and associated costs discussed include $188,000 for HVAC for Silver Lake Regional, $148,000 for HVAC at Dennett Elementary, $40,000 for pipe lining at the Town House, $125,000 for the replacement of the Town House generator, and $50,000 for entrance upgrades at the Town House. A few smaller projects mentioned included $10,000 for flooring at the Old Town House and $7,500 for interior backroom restoration at the Old Town House. A placeholder was also included for $20,000 for upgrades at the Dennett beyond those being done already with the transfers voted on at the most recent Town Meeting. The other large projects that could potentially be explored are the roofs at the Fire Station and Library and the completion of the roof at Town House.  The plan is for the Town Properties Committee to work through the projects and update the Selectmen as appropriate.

Selectman Mark Russo, who said he is enthusiastic about the new generator, asked if the County has a say in which projects can be completed with the ARPA funding. “Yes, they have a very robust approval process,” Dennehy explained. She said that projects get vetted by a couple of different private firms before being approved. She also noted that there is “something scary” about doing a large project without knowing for sure that it will be green-lighted by the County. Selectman John Traynor said that anecdotally he had heard of a few towns being audited after the fact for some CARES Act expenditures. Dennehy said that she believed the funds would have to be spent by 2024. Chair of the Town Properties Committee Jon Wilhelmsen said, “I feel that there is a sense of urgency to move even though 2024 sounds like a long way away.”

61 Upland Rd./Borrego Solar

There was a discussion of the property at 61 Upland Road that is currently owned by Crescent Moon Cranberry, LLC. Dennehy told the Selectmen that she held meetings with the Project Developer at Borrego Solar, Zachary Farkes and others, to try to figure out a way that should the town amend the agreement to enter into a pilot agreement and allow solar on the property, there would be 60 acres that would be under a conservation restriction. The idea came of a discussion during the previous Selectmen’s meeting where they sought to pursue options to protect the surrounding land from development. They were able to come to an agreement that the remaining 115 acres would also remain in either agricultural, conservation, or passive recreation in perpetuity. Joy said that the new agreement provided her a sense of relief should the town decide to enter into a pilot agreement to have solar installed. “I think it’s a win-win for both of us,” Joy said. “I’m pretty excited about the outcome,” Russo agreed.

North Carver Redevelopment Project

Dennehy and the Selectmen discussed ongoing issues with heavy truck traffic on Montello St. resulting from the North Carver Redevelopment Project. Several residents were on the call for the discussion. Dennehy said she had been communicating with officials from Carver and that based on those discussions, the main trucking company knew they shouldn’t be using Montello St. for heavy truck traffic. She did note that it was possible that some of the non-regular drivers may not have gotten the memo. Dennehy said that signage would be reinstituted, and a police detail would be present during construction hours. She also said that a barrel would be placed in the middle of the road to deter the trucks. “I think we had all hoped it would be an easier fix; unfortunately, we go a few days where things get better and then it starts with the heavy truck traffic again,” Dennehy said.

The Carver Highway Director will be meeting soon with Plympton’s Highway Superintendent to see what they can do financially to assist with fixing the portion of the roadway damaged from the heavy truck traffic. Dennehy also said that the town is actively pursuing getting a consultant on board to look at the big picture impact of the project on Plympton. Joy said that they are working on getting counsel on board as well to make sure that the town is within their legal rights with any action they take. Regarding the police detail, Russo said, “this is one more expense for a little tiny town that we shouldn’t be taking care of.” He did acknowledge that for the time being, it looks as though Plympton will have to use their own Police for the detail.

Residents on the call were urged to share their contact information so that they can be part of a mailing list for residents who want to be kept up to date on any updates on the redevelopment project as they become available. One resident on the call said that he stopped one of the drivers of the trucks and was told that he was being advised to use Montello St. “They obviously don’t listen, and they don’t really care if they are being told by their supervisor to keep using the road,” the resident said.

Town of Hanson Regionalization Opportunity

Jason Fraser, who is a member of both the Plympton Elementary School Committee as well as the Silver Lake Regional School Committee, attended the meeting to speak to the exploration of an opportunity to regionalize with Hanson. Fraser made it clear that he would not be taking a position on the matter that night as either a resident of the town or a member of the School Committees. He provided background on the issue saying that several years ago it was found that Whitman-Hanson had been using an inappropriate formula to calculate assessments. As a result, they ended up applying the statutory method which created a substantial swing in Whitman’s favor of nearly a million-dollar difference on paper. Hanson brought in a consultant and formed an exploratory committee to investigate the feasibility of de-regionalization. They were presented with three options – fully separate from Whitman, remain regionalized only at the high school level, or maintain the status-quo.

Fraser pointed out that should Hanson elect to break completely with Whitman, it would likely cost them substantially both in terms of finances and student services. He also said that the town could face years of litigation noting that when Pembroke left Silver Lake, they faced a decade of litigation. Fraser said that should Hanson wish to regionalize with Silver Lake, all three towns would have to agree to it. Fraser noted that the earliest the separation could occur would be 2025.

Fraser also brought two other matters before the Selectmen. He said that with the help of Town Meeting and the Selectmen, Plympton established a special education reserve fund. He said that he filed a resolution with the Massachusetts Association of School Committees (MASC) to increase the maximum allowed to be placed in that fund from 2 percent of net school spending to 5 percent. Fraser told the Committee that this would allow more money to be moved into the fund in a year where excess was available so that say a student moves into town mid-year with substantial needs, those could be met without decimating the budget.

He also posed the idea of a revolving fund for the regional assessment. He said that the creation of the fund would be established through town meeting. He said that in his time on the School Committee, Plympton’s assessment has been as high as 10.17 and as low as negative 7. The average assessment in recent years has been around 2.6 percent. “This reserve fund would allow us to level out those peaks and valleys,” Fraser explained. Money could be saved in a year where the assessment was low to be spent in a year where the assessment is high.

Town Administrator’s Updates

Dennehy said that she had a successful meeting at the Dennett to discuss school security including some potential upgrades. She also said that she had a successful department head meeting the previous week which she described as a good opportunity to get everyone on the same page. She said these meetings will be held on the first Thursday of every month.

Dennehy also asked the Selectmen to formally accept the resignation of Chair of the Finance Committee Nathaniel Sides. During their previous meeting all the Selectmen had indicated that they hoped he would reconsider but he did not. They voted to accept the resignation to move forward with filling the vacancy until the next election.

The Board also voted to approve a use of town property for the Harbor to the Bay bike ride on September 17 pending the necessary sign-offs. They also voted to appoint John O’Connor as a Special Police Officer and Timothy Johnson as a part time Police Officer through June 30, 2023.

Selectmen’s Raves

All three Selectmen shared the same rave for the Memorial Day activities in town. They credited Briggette Martins and Cathy Ferguson for their efforts to make the day a success. “It was incredibly Plymptonian,” Russo said of the parade and other events.

Jason Viveiros resigned as Halifax Fire Chief/Emergency Management Director and began a new position as Fire Chief in Pembroke on June 1.

“I truly appreciate the opportunity to serve this great community for the last eight years. I couldn’t be prouder of what this Department has accomplished during this time. I will forever be grateful to the men and women of the Halifax Fire Department for their support and commitment to public safety. Please let me know if I can be of any assistance during the transition process,” Viveiros’ letter of resignation read.

The Halifax Board of Selectmen met with Viveiros on Wednesday, May 25 to discuss the possible appointment of an interim Fire Chief as well as the recruitment process for a new Chief. Viveiros, who had written a letter of recommendation, said he was recommending that the Board name Captain Jeff Cuozzo as the interim, pending contract negotiation. Viveiros said that Cuozzo had assumed that role in the past for over 6 months.

“He is the senior officer in the Department. Jeff is highly educated – has a master’s degree, multiple bachelor’s degrees, many fire service certifications. He is more than capable to serve in the interim role,” Viveiros said. Selectman Ashley DiSesa asked Cuozzo if it was something that he wanted to take on and he responded, “Yes, in the interim, yes.” DiSesa also asked him if he had a timeline for how long he was willing to act in the role. “Nope, no, I’m available… I really am flexible with the town. Whatever the town needs,” Cuozzo said. He did make it clear that the permanent role was not something he was interested in at this time in his life and career.

Regarding recruitment, Viveiros said that a lot of towns spend a lot of money on advertising and large searches. He told the Board, “My opinion, there is going to be a lot of local candidates that are highly qualified that would be best suited for the position.” Viveiros read a bit from a sample listing that he created. He said, “the ideal candidate would have a bachelor’s degree in public administration or a related field, 15 years of professional experience in an EMS/Fire Department, and at least five years as a company officer or higher.” Viveiros also offered a recommended salary which was disclosed only to the Selectmen.

Viveiros said that his template could be posted to the Mass Municipal Jobs website. He also recommended forwarding it the Fire Chiefs Association of MA (FCAM). He said it would reach all firefighters in Massachusetts and even some out of state firefighters who may be searching for a job.

Viveiros told the Selectmen that some towns hire a consultant. He recommended the current Secretary/Treasurer of FCAM and said that he asked him to offer a quote to the Board. He said that he could run an assessment center that would involve bringing in retired chiefs to act as evaluators. That group would do initial interviews, pick four finalists that they would run through the assessment center, and then offer a final recommendation to the Board. Viveiros said that the consultant he conferred with recommended possibly forming a Committee consisting of a Selectman, Town Administrator, Police Chief, and possibly a citizen at large to assist in the interview process.

DiSesa initially recommended trying to search without the consultant first to see how it goes. Selectman Jonathan Selig felt that it would be better to go with a consultant. “It’s pretty reasonable to have someone assess the candidates and have someone that is totally unbiased that can structure those interview questions,” Viveiros said of the consultant fee and services. “I, for one, know I’m not qualified to read a resume for fire chief,” Selectman Alex Meade said. After the discussion, DiSesa agreed. They agreed to form a search committee consisting of Selig, Interim Town Administrator Ed Thorne, Cuozzo, Police Chief Joao Chaves pending his agreement, and a citizen at large. Talent bank forms will need to be submitted for residents interested in serving on the Committee.

The Selectmen voted to form the Search Committee and have Viveiros post the job description the very next day. They also voted to have Selig take the lead in working with the consultant. Cuozzo was named as the Interim Fire Chief. “I just want to have on the record, just to thank you for all you’ve done – going above and beyond and doing more than the average fire chief does,” Selig said to Viveiros. Cuozzo said he was happy that Viveiros would still be nearby.

The Plympton Board of Selectmen met virtually on Monday, May 23. They began with a reorganization of the Board. Christine Joy was once again elected as the Chair while John Traynor was voted in as Vice-Chair and Mark Russo as the Clerk.

Town Administrator Elizabeth Dennehy provided an update on the North Carver Redevelopment Project. She said that they had received some correspondence from residents who live in the affected area regarding heavy truck traffic around Montello St. Dennehy said that a meeting was being arranged between the highway directors of both towns.

“I think they’ve already done some things that they shouldn’t have done, and I don’t think they’ve been very neighborly,” Joy said of Carver. She said that the town needs to take advantage of whatever room is available legally to make sure affected residents are taken care of properly. Russo suggested that a committee might potentially be put together to provide regular updates on the project to both Selectmen and citizens.

Traynor said that he would like to be somewhat aggressive in the town’s approach. He said that if Carver does not respond positively to their requests, they should block the road and make it open to local traffic only and enforce it with a police detail as needed. Russo said he agreed but did not feel that Plympton should have to foot the bill for that police detail. The Selectmen voted to have Dennehy see if there is counsel that can be secured to ensure the best interest of the town.

The Selectmen also discussed the consideration of amendment to the agreement for judgment and settlement with Borrego regarding 61 Upland Rd. (Crescent Moon Cranberry. LLC). Russo said, “there are some strong reasons not to pursue – a long history for a difficult situation, but I have been thinking hard about some of the reasons to proceed and they are tending in my mind to outweigh the reasons not to… this seems like very easy money with little cost to the town.” He went on to say that if the solar project doesn’t go through, the land would be at risk for development. He said that while he does feel Plympton could use more development, he would like it to be done well and with strong input from town government. “In truth, Borrego’s been a good partner,” Russo said adding that both the Conservation Commission and the Planning Board have signed off on the project unanimously.

Joy asked if it would be possible to ask Borrego to purchase the entirety of the land and donate some of it back to the town for conservation to stop development. Jonathan Eichman of KP Law was on the call and was asked to please draft language asking Borrego if they would consider amending the settlement agreement as proposed. The Selectmen agreed to discuss further and make a decision during their June 6 meeting.

Dennehy brought to the Selectmen’s attention a historic outstanding balance in the ambulance fund. She said the auditor suggested having the Selectmen acknowledge the balance and write it off. The outstanding balance from the previous provider, COMSTAR, was just over $307,000. Dennehy described the accrued amount as “years and years of uncollected remnants of charges.” “I’m totally content to clear the books and it doesn’t seem to be a problem to periodically do this,” Russo said. The Selectmen voted to close out the account with COMSTAR.

The Selectmen also voted Monday to establish a policy regarding what flags can be flown on municipally owned flag poles. Town Counsel recommended two options, one of which was to prohibit the practice entirely outside of the U.S. flag, the State flag, and perhaps Plympton’s flag. The second option allowed more discernment on the part of the town’s government. Traynor said “I don’t want to be in the role of whose flag can go on the pole and who’s can’t. we have a lot of other things to do.” Joy and Russo agreed opting for the first option.

Dennehy provided a Town Administrator’s update. She said that they were moving along with the Townhouse roof project. She also told the Selectmen that they are working with the Highway Department on another grant funding source that is becoming available. It will provide $115,000 for roadway type projects. Dennehy said they are also looking to secure pricing for several projects so that the Selectmen can look at some potential ARPA projects during their next meeting. She also said that $25,000 has been earmarked for conservation/recreation. She said the funds will help the Town Properties Committee in assessing the sports fields. She also said that it would be used for updates to boardwalks and signage at some of the town’s parks.

Dennehy told the Selectmen that she had correspondence from Finance Committee Chair Nathaniel Sides announcing his resignation from the Committee. Dennehy said she was hopeful he would reconsider. “It would be a shame to have him step down,” she said. Traynor said that he was aware that Sides was unhappy with how certain votes went at town meeting. He said that Sides felt that the town, with the Selectmen’s backing, went against the recommendation of the Finance Committee on certain articles. Russo recognized that working on the Finance Committee is often a thankless job and said that he also hopes that Sides would reconsider. “I absolutely admire Nate’s work along the way,” Russo said.

The Selectmen ended their meeting with their rants and raves. Traynor said that his rave was for town meeting. “The voters who turned out, the stellar job that our moderator does – he sets the bar very high, that’s for sure,” Traynor said. He did, however, have a rant for the small percentage of registered voters that turned out for the town election. “The town voting was 327 people… only 13.8 percent… it takes 15 minutes to go in and vote… people should at least go in and take the time to support; we basically work for nothing… I always feel validated when I see a higher percentage of the town voting than the towns around us and that wasn’t the case this time,” Traynor lamented. Russo also said that his rave was for town meeting. He also gave a rave for the Plympton Board of Selectmen and the work that is accomplished by the three of them. Joy agreed about town meeting saying, “mine would be town meeting as well – all of the work that goes into it.”