The Halifax Board of Selectmen met on Tuesday, Nov. 21. Chair John Bruno began the meeting by turning it over to Plymouth County Commissioner Jared Valanzola. Valanzola announced that Halifax would be receiving $600,000 in ARPA (American Rescue Plan Act) funding for the two water treatment plants. “In 2020… the Federal Government awarded the County of Plymouth with some CARES Act money, about $90 million, and there was a handful of communities that believed we shouldn’t have administered that program. The Commonwealth of Massachusetts absolutely did not think we should have administered that program,” he said. Valanzola continued, “In the final analysis of the CARES Act, the town of Halifax, and every other town in Plymouth County received 50 percent more dollars than towns outside of Plymouth County. We distributed, of the $90 million, $87 million to our member communities. The remaining $3 million went to non-profit hospitals that are in the County… that is $44 million more than like-sized communities outside of Plymouth County received.”
Valanzola noted that they have since pivoted toward ARPA which he called more “forward facing.” He said that working with the leadership in Halifax was “fantastic.” “The last point I’ll make on ARPA: we currently are administering this program at approximately 1 percent. We administered the CARES Act for 1 percent and that received national recognition – it was actually 0.87 percent and that meant more money for Halifax… we received recognition from the U.S. Department of the Treasury as well as the United States Congress as one of the most effective and efficient administrations of the CARES Act in the entire country.” He further noted that while they are currently on track to administer ARPA at 1 percent, the national average is 7 to 8 percent.
The Finance Committee was also in attendance for a joint meeting with the Board of Selectmen to discuss wage and personnel. Town Administrator Cody Haddad explained some of the changes to the Wage and Personnel bylaws. He began by saying that he had previously sent the results of the compensation and classification study to the Selectmen as well as the Finance Committee members. Regarding the nearly yearlong process Haddad said, “we need to evaluate the positions and create internal as well as external equity.” He said that they contracted with GovHR to evaluate each position through a job evaluation questionnaire that all non-Union employees filled out. The questionnaires were provided to managers for evaluation and then, finally, reviewed by Haddad. GovHR then moved forward with interviews with at least one person in each position. This information was used to create the internal equity. He said that they used analysis from similar neighboring communities to assess external equity. He said that salary ranges were created using the 70th percentile. He said that the difference between going with the 60th percentile versus the 70th percentile was only about $1,000. He noted that going with the higher percentile would make them more competitive.
“Grades 1-3 are your administrative and technical staff, Grades 4-8 are supervisors and advanced technical staff, 9-12 are directors and senior managers and that’s really where the wage and personnel bylaw cuts off, but we did go forward and look at Grades 13-15 which would be the Town Administrator and Public Safety,” Haddad said. He said that all grades have a 35 percent variation between steps to create consistency. He said that the goal is to make it equitable for the employees but affordable for the town. Haddad said that in terms of implementation, they would start by making sure that everyone is now on one of the new steps, i.e. at least the minimum. He also said that everyone would receive at least a 2 percent raise while those being paid the least would be likely to see the biggest increase.
Regarding the financial impact for the town, Haddad said that for fiscal year 2024 it would be approximately $125,000. Haddad explained, “$260,000 was allocated at the spring town meeting for the purposes of this and also for settling collective bargaining agreements; there’s approximately $136,000 currently unallocated for this exact purpose.”
Finance Committee member Jim Walters expressed that he didn’t feel that the numbers were entirely accurate to the 35 percent and asked that it be amended as such. Haddad explained that the discrepancy lay in his using round numbers though he said he would revisit the document to ensure accuracy.
Selectman Jonathan Selig gave some background behind the impetus to review the wage and personnel bylaw. “So when I started… we had a tough problem here at Town Hall with retention and essentially filling roles. We were so grossly underpaying folks that we weren’t even just getting bad applicants, we were getting nobody… and the refrain you kept hearing was, you’re going to try and pay people that? Good luck,” Selig explained. He continued, “If we were lucky to get somebody, what would happen was that after a while, they were going to another community close by that was paying a lot more money than we were.”
Haddad said that the goal of the joint meeting would be to have them vote to adopt the compensation and classification plan as proposed. Haddad said, “To Jim’s point, when we get to the warrant, two options: we can either move forward as it’s written and we would just make note that it’s the 35.49 percent or what we can do is just make the last step a little bit of a smaller increase. My effort was to try and make the increase for each of the 12 steps the same percentage but in doing that, it bumped it off a little,” Haddad explained. “As long as the numbers add up and we can get it funded,” Walters said. The Selectmen and the Finance Committee voted to accept the plan. The Finance Committee then adjourned their portion of the meeting.
The Selectmen had an appointment with Wendy Grieco for an appointment to the Beautification Committee. “I just want to participate in the town, volunteer,” she explained. The Selectmen voted to approve her appointment through June 30, 2024.
The Selectmen went through the articles on the warrant for town meeting. These included Article 4 which reallocated $1.74 million in funding that was originally intended to turn the museum into the Council on Aging and approved in May of 2022. He said that the new article would rescind the original one and reallocate that funding for the purpose of designing and building a new Council on Aging facility. The Selectmen voted to approve the article. Article 5 encompassed all the changes necessary to move forward with the Thorndike Development project. The Selectmen recommended it.
The Selectmen also discussed potentially creating a policy regarding flags that will be flown on public property. “What I was concerned with is we had no policy whatsoever… I asked Cody to come up with a draft… what I thought to do was to limit our authorized flags to the American flag, the Massachusetts State flag, the Town of Halifax flag, the elementary school flag, and military flags for the purpose of Veterans’ observance… and I think that to me that makes the most sense and keeps us from getting into any arguments over who’s flag should be up, when it should be up, and everything else,” Bruno said. Bruno specified that it refers to the official flag poles rather than just a flag setup on public property. “I get the idea of this and it makes sense to me as to, I don’t want to call it Pandora’s box… it keeps it cut and dry… these are the flags we have,” Selig said. Bruno referenced a Nazi flag saying that if you were to allow other flags, you may have to agree to fly that one too. The Selectmen voted to adopt the policy as written.
Haddad told the Selectmen that he had a good meeting with a consultant regarding the MBTA Action Plan. He said that the consultant was very receptive to their ideas. He said that once they have a more finalized plan, they would bring it before the Zoning Bylaw Review Committee. He also noted that they hoped to bring it before the Board of Selectmen in February. Bruno noted that he had been a critic of the MBTA Action plans but said that he thinks that they can come into compliance without changing too much. Bruno said that it may be possible to just rezone some existing multi-family housing.